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Operations Manager

Family Health International
1 day ago
Full-time
On-site
Liberia-Monrovia (F; Oldest Congo Town) Liberia

Job Code: PROG11044

Job Family: Programs Compensation Band: LL

Reports to: Director of Finance & Operations

Position: 1

Location: Monrovia, Liberia

About FHI 360:

FHI 360 is a nonprofit human development organization dedicated to improving lives in a long - lasting way by advancing integrated, locally driven solutions. Our staff includes experts in health, public health threats, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication, and social marketing - creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves all U.S. states and territories, including Liberia.

Job Summary:

FHI 360 is seeking for an Operations Manager for the Liberia Country Office. The Operations Manager will oversee the day-to-day operational activities of the projects. S/He must understand all applicable Liberian laws and regulations that affect all operations and administrative activities of FHI360 Projects. S/He will work closely with the project management to ensure administrative, contractual, and logistical efficiency and compliance. will be responsible for the overall maintenance of the office. He/She will establish and maintain sound operations management practices and ensure that FHI 360 is in compliance with USG procedures, rules, and regulations.

Accountabilities:

  • Manages and guides the day-to-day operational activities of the project with an emphasis on leases, office maintenance, logistics, and overall administrative project operations.
  • Ensure all operations and administrative activities are consistent with the project’s annual work plan.
  • Monitor and enforce compliance with organization and/or donor’s policies and regulations for asset management, logistics, and other areas: monitor concerns and address staff's questions regarding all operational matters; advise and take corrective action.
  • Ensure that all administrative and operational documents are tracked and monitored, including developing and managing an appropriate tracking mechanism.
  • Coordinate and monitor program activities with respective project and field staff, operational activities.
  • Oversee administrative activities related to logistics, supply chain, inventory, and other administrative activities.
  • May serve as a specialist responsible for gathering facts, analyzing findings, reaching logical conclusions, and recommending solutions.
  • Manages the project’s filing system for the department (documentation, materials, and deliverables).
  • Maintains frequent contacts with management and staff, coordinates activities, and serves as a resource regarding administrative policies and procedures.
  • Performs other duties assigned.

Applied Knowledge & Skills:

  • Ability to initiate and implement activities with minimal oversight and supervision, assess priorities, and competently complete a variety of activities with a high level of accuracy and timeliness.
  • Ability to plan and coordinate business operations or administrative and support services.
  • Demonstrates project and personnel management skills.
  • Influences, motivates, and collaborates with others.
  • Knowledge of U.S. government regulations and procedures.
  • Ability to work in teams and build consensus with individuals at all levels.
  • Effective writing, editorial, and communication skills; excellent command of English grammar and usage.
  • Effective interpersonal skills.
  • Strong organizational skills and attention to detail.
  • High degree of computer literacy with excellent knowledge of word processing and spreadsheet software applications required (WordPerfect for Windows and/or MS Word; MS Excel).

Problem Solving & Impact:

  • Adapts and resolves problems/issues to bring projects to completion.
  • Resolves issues and navigates obstacles to deliver work products.
  • Identifies and resolves problems that would not require management’s direct involvement on time and gathers and analyzes information skillfully.
  • Addresses problems in accordance with priorities, policies, commitments, and program goals.
  • Demonstrates ability to differentiate between situations that can be handled independently and those that require escalation.

Education: **

  • Bachelor’s degree or its international equivalent in Business Management, Finance, or a related field.

Experience: **

  • Typically requires 5+ years of relevant experience in operations and administration, and at least three years with USG rules and regulations
  • Prior work in a non-governmental organization (NGO).
  • Ability to spend long hours looking at a computer screen and doing repetitive work on a keyboard

FHI 360 offers a competitive compensation package and is an equal opportunity employer. Interested candidates are encouraged to apply online at Join our team - FHI 360. Please note that only pre-selected candidates will be contacted

The expected hiring salary range for this role is USD 30,000 - 40,000 annually for basic salary. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, market pay, and budget.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

Please click here to continue searching FHI 360's Career Portal.