FH Culture
All we do, and how we do it, seeks to promote God’s beauty, goodness, and truth in a broken world. As such, we are defined by our ability to make people’s lives measurably better; our ability to deliver impact is the measure of our collective success. For we know that we are God’s handiwork, created in Christ Jesus to do good works, which God has already prepared in advance for us to do. At Food for the Hungry, we operate under a set of values called Heartbeat Values. FH Ethiopia would like to invite potential candidates to apply for the following position:
Position: Logistics Officer (Internal/External)
Duty Station: Addis Ababa
Duration of Contract: Up to September 30/2026 (with 60 working days Probation)
Salary: As per the salary scale of the organization
Closing date: June 01, 2026
Job Summary
Under the general direction of the Logistics and Admin Coordinator, the Logistics Officer is responsible for fleet management, Warehousing management, Asset management, and Admin activities of the Coordination Office. He/She will be responsible for managing and coordinating transport and operation support services of the country Office. He/she will also be responsible to ensure the timely maintenance, service, annual inspection of vehicles, and prepare vehicle status reports. Provision and control of supplies for all the project activities according to their need and plan.
Principal Responsibilities
Job Responsibility #1: Fleet Management, Warehouse Management and Asset management
- Maintain daily vehicle movement schedule and records and assign vehicles (including motorcycles) as needed providing daily movement schedule by the close of business the previous day.
- Demonstrate the effectiveness of the fleet management by boosting efficiency, enhancing productivity, controlling costs to guiding the CO towards successful decisions.
- Provide regular submission of logistics and assets, in particular fleet management reports and generator reports.
- Support inventory management of all expendable and non-expendable items under the projects. Initiate regular warehouse physical inventory counting and prepare reports on it
- Initiate verification, maintenance, monitoring and write-off/disposal as may be appropriate in compliance with established rules and procedures.
- Support function of warehousing within FHE operations and produce official release and receiving documents.
- Support FHE logistics function and assist with planning and goods deliveries, and provide information on the status of requests and the availability of items in the CARE supply chain system.
- Monitor receive and release supplies based on received authorizing documentation. Verify quantities and quality (including packing) according to goods receipt document, packing lists, waybills, pre-delivery inspection reports or purchase orders and report discrepancies if any.
- Monitor the quantity and quality of the stored supplies and report on irregularities, if any, in relation to storage, receipt or dispatch & security of the warehouses.
- Maintain records and ensure appropriate filing for all documentation related to movements in and out as well as monthly warehouse stock taking reports.
- Perform monthly physical inventory checks, provide monthly stock reports and data on receipts/releases, and immediately report on any variance. Assist in regular/random physical stock taking in the warehouse.
- Develop plans for capacity building of warehouse staff.
- Ensure that relevant tools are in place for inventory
- Ensure that the field Office assets are tagged and properly kept (including individual lists of office equipment).
- Ensure that inventories are made in all offices at least once a year.
- Ensure that inventory documentation is kept up to date in all offices.
- Coordinate and ensure that the reconciliation of all offices and partners' inventories is done with databases.
- Produce annual inventory and reconciliation report to management.
- Monitor life-cycle/shelf-life of assets and equipment.
- Monitor all sub-equipment accounts to ensure there is no waste, fraud or misuse of equipment or materials and that surplus or excessive stocks of equipment are not being held.
- Analyze data on vehicle use and cost, submit a monthly report to the Operations Manager on a monthly, weekly or as and when required for management.
- Provide adequate information on fleet with appropriate recommendations for maintenance and renewal of the fleet.
- Ensure that new vehicles are correctly registered, insured, etc. and initiate the process of renewal of documentation as required.
- Keep a record of annual fleet renewal documentation and process renewals accordingly.
- Manage the allocation and movement of vehicles at the country office.
- Ensure the country office and vendors vehicles have safety equipment needed such as first aid boxes, fire extinguishers etc.
- Effectively maintain strict adherence to CARE policies on travels, including wearing seat belts, speed limits and ensure drivers have regular training in this area.
- Maintain an overall chart and individual vehicle and generate files showing maintenance schedules, data of insurance renewals, road worthiness certificates,
Experience
- Three years of progressive responsible experience in managing logistics operations, preferably with international organizations;
- Excellent level of computer literacy;
- Ability to perform multiple tasks simultaneously and willingness work out of working hours
Education/Certifications
- BA in Logistics and Supply Chain Management, Business and related discipline
Language
⮚ Proficiency in spoken and written Amharic and /or local language of the operational area and, basic understanding of English required;
Distinguishing Competencies
- Coaching, initiating action, communicating with impact, innovation, planning and organizing, building partnership, facilitating change, adaptability.
- Accepts and gives constructive criticism.
- Follows all relevant procedures, processes, and policies.
- Meets deadline, cost, and quality requirements for outputs. Monitors own work to correct errors
- Takes responsibility for meeting commitments and for any shortcomings