With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Employee Contract Type:
Local - Fixed Term Employee (Fixed Term)
Job Description:
Major Responsibilities
Grant Financial Accounting Operation
- Manage petty cash payments and replenished as per WVE petty cash policy
- Proper review & effect payments for casual staff, loading and unloading and suppliers’ provision of goods and services payment in a timely manner as per government, WV and donor specific requirements.
- Follow supplier invoices and avoid payment delays liaised with supply chain and shared service focal person.
- Request on time funding request for field operation backing with every supporting funding request documents
- Follow up the unsettled staff advances to be settled on time.
- Hold transactions to general ledger/prepare on voucher interface.
- File accounting related documents for easy retrieval.
- Ensure reliability, timeliness, completeness, and accuracy in all financial documents.
- Perform all other financial related tasks as stipulated and described in the WV Finance Policy, JPIA and FLA
- Ensure accurate and timely recording of financial data in compliance with WV and donor requirements.
- Track grant expenditures and burn rates; proactively manage over- and under-spending.
- Facilitate project startups and closeout financial processes in line with donor and organizational requirements.
- Ensure grant disbursement activity is in alignments with donors and support office requirements.
- Ensured properly compile, mark paid stamp on every financial document.
- Facilitate Provision payments, ensuring they are aligning with the overall provision of payment processing objectives and requirements.
- Properly create suppliers Invoice through provision system.
- Follow up the status of invoice requests and receive payment run for timely cheque preparation and payment.
- Ensure the financial and accounting integrity of World Vision Ethiopia.
- Process inter-company transactions in accordance with transfer agreements, (Funding to CPO’s and APs as well as Sub-Grantees)
- Facilitate local travel and business advance payment requests and pass the necessary entries.
- Follow up for the settlement of all local travel and business advances within due date
- Follow-up and timely payment withholding tax, income tax, perdiem tax and pension as per government policy
- Follow-Up long outstanding advances and payables on monthly basis and keep records up to date.
WFP Financial Reporting and Management
- Provide technical financial support to Program focal teams on budget management, amendments, reforecasting, and financial reporting.
- Prepare and submit timely and accurate donor financial reports in accordance with donor-specific formats, timelines, and requirements, and share relevant data with internal stakeholders for informed decision-making.
- Follow up on Financial Field Reports (FFRs) and document FFR review minutes.
- Review and align monthly I209 reports and ensure timely T code alignment for each project.
- Distribute updated cash flows and financial reports to Program and Regional Finance Teams regularly.
- Monitor grant cash flows, pipeline projections, and funding requests to avoid cash shortfalls.
- Closely Monitor budget vs actual expenditures for WFP Grants with the Food program Manager and WFP Grants Finance focal regularly.
- Ensure monthly PBAS budget commitment reconciliation with sun system budget and timely post the cash and GIK budget on both B and G ledgers. Perform monthly reconciliation of GIK commitment against actual GIK distribution.
- Ensure the highest possible quality of work in financial management of the project, including the establishment and maintenance of appropriate financial, recording, bookkeeping, and administrative systems.
- Produce Monthly, quarterly financial Reports for the purpose of internal and external users using LTSH Allocation Table and upload Field Financial Reports database (FFR).
- Facilitate and provide necessary information for timey Preparation & submission for reimbursement of invoice to WFP and closely follow up the status of the refund
- Provide accurate and timely monthly financial reports.
- Reconcile World Vision Ethiopia bank account
- Maintain target low cash balance
Financial Risk Management & Compliance
- Ensure monthly grant financial reports are filled and ready for external/internal audit reviews
- Ensure the financial and accounting integrity of World Vision Ethiopia.
- Recognize the importance of practicing organization core values
- Punctuality on working hours and effective use of working hour for organizational business
- Provide objectively verifiable reports to management and stakeholders Give priority to customer satisfaction
- Escalate abnormal, fraudulent acts to management without hesitation
- Ensure confidentially for organization financial information and encounters
- Ensure timely advance management and data management for the field office
- Ensure the application of GAAP Principles and WVI financial risk management protocols.
- Apply World Vision Ethiopia’s overall accounting policies, procedures, and controls.
- Prepare local statutory and tax reporting.
- Collaborate with audit staff on annual independent audits. Comply with World Vision Ethiopia’s accounting policies and procedures, both written and unwritten, and report any instances of non-compliance.
Required Education, training, license, registration, and certification:
- Bachelor's degree in finance, Business Administration or related field,
Required Professional Experience:
- Minimum of 3-5 years of experience in relief and/or any emergency response program interventions implementation
- Able to motivate staff to achieve core results
- Able to leverage key opportunities to mitigate business risks
- Able to work with minimum supervision
- Supervisory and technical expertise in business systems development, internal controls, policies, and procedures
- Excellent working knowledge of GAAP and government/donor regulations and requirements
Preferred Knowledge and Qualifications:
- Knowledge and experience in humanitarian response programming is an asset.
- Knowledge of and ability to implement integrated programs in the development and emergency context.
- Demonstrated flexibility and creativity in planning and problem-solving skills.
Travel and/or Work Environment Requirement:
Language Requirements:
- Fluent in written and spoken English language and other local languages.
World Vision is a child-focused organization that is committed to safeguarding all children as well as adult beneficiaries and has zero tolerance for incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. Therefore, World Vision does not hire staff whose background is not suitable for working with children or vulnerable adults, even if their role does not interact directly with them.
Disclaimer: World Vision Ethiopia is a reputable organization that values transparency and fairness in its recruitment process and does not solicit any money for any job application. We encourage all job seekers to be cautious of any job ads that require payment or personal information upfront. If you have any questions or concerns about our job ads or recruitment process, please do not hesitate to contact us directly.
Applicant Types Accepted:
Local Applicants Only