Secretary(OIO)

AU Values

• Respect for Diversity and Team Work             • Think Africa Above all                     

 • Transparency and Accountability                    • Integrity and Impartiality                       

 • Efficiency and Professionalism                       • Information and Knowledge Sharing

Organization Information

Reports to: Director - Internal Oversight
Directorate/Department/Organ: Office of Internal Oversight
Number of Direct Reports: 0
Number of Indirect Reports: 0 
Job Grade: GSA4
Number of Positions: 1
Contract Type: ALD
Location: Addis Ababa, Ethiopia

Purpose of Job

To provide secretarial and clerical support services to the assigned supervisor or Department for its effective functioning.

Main Functions

• Provides timely operational support
• Implements operational activities as scheduled and report.
• Assists in the follow up on logistical arrangements, activity implementation and provision of updates.
• Liaises effectively with internal and external stakeholders.
• Follows up meeting decisions and correspondence outcomes and ensure their implementation.
• Prepares routine office communication and s in compiling data and information for reporting purposes.
• Assists in the creation, improvement and maintenance of record and retrieval systems
• Follows up on provision and maintenance of office facilities and materials.

Specific Responsibilities

• Types and proof reads documents, reports, correspondences, messages, queries, etc as may be required by assigned supervisors;
• Drafts responses to routine correspondences for the signature of the supervisors;
• Receives guests/visitors/staff and provides them with basic information on relevant issues and procedures;
• Maintains a proper filing and recording system for all incoming and outgoing correspondences and documents;
• Answers and screens telephone calls/E-mail messages and ensures follow up with supervisors and partners;
• Keeps an up to date diary of appointments for supervisors and other senior staff of the division;
• Keeps equipment in use in good condition and report on defects for maintenance and other necessary action;
• Provides day to day routine administrative supports to various work units of the assigned Department / Division / Units
• Performs reception services where required
• Performs any other relevant duty/responsibility assigned
• Organize departmental staff meetings, as well as OIA senior management meetings.
• Organizing meetings of IAPC and the PRC Sub-Committee on Audit Matters
• Make travel arrangements for official missions and submission of travel claims for audit staff.
• Assisting in finalizing audit reports.

Academic Requirements and Relevant Experience

• Diploma in Administrative Services, Office Management, Secretarial and Clerical related studies with 3 years of relevant secretarial experience.
• Candidates who are holder of Bachelor’s Degree in Administrative Services, Office Management, Secretarial and Clerical related studies are required to have 2 years of relevant secretarial experience.
• Typing Speed: 50 words per minutes

Required Skills

• Good computer skills, including excellent word processing, proficiency with e-mail and internet applications experience in using programmes such as MS Word, Excel and Power Point
• Sound planning and organisational skills
• Good interpersonal skills
• Strong communication ability both orally and in writing
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic, Kiswahili or Spanish) and  fluency in another AU language(s) is an added advantage

Leadership Competencies

Core Competencies

Functional Competencies

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TENURE OF APPOINTMENT:

The appointment will be made under an Appointment of Limited Duration contract for an initial period of eleven months renewable twice. The first three months shall be considered as a probationary period and renewal will be subject to satisfactory performance and achievement of deliverables.

GENDER MAINSTREAMING:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES:
Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

REMUNERATION:

The salary attached to the position is an annual lump-sum of US$ 45,253.23 (GSA4 Step 5) inclusive of all allowances for internationally recruited staff, and US$ 17,122.71 inclusive of all allowances for locally recruited staff of the African Union Commission.

Applications must be submitted no later than August 24, 2026 11h59 p.m. EAT.
-Only candidates who meet all job requirements and are selected for interviews will be contacted.
-Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas (Bac+2), Bachelor's degrees (Bac+3), Master's degrees (Bac+5) and any relevant certificate in line with the area of expertise.
-The African Union is an equal opportunity employer, and female candidates are strongly encouraged to apply.
-Candidates from least represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles. These countries include: Algeria, Angola, Cape Verde, Central African Republic, Comoros, DR Congo, Egypt, Equatorial Guinea, Eritrea, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Mauritania, Mauritius, Morocco, Namibia, Sahrawi D.R., Sao Tome and Principe., Seychelles, and Somalia.