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Organization Information

The African Union (AU) is a continental organization comprising 55 African member states. Its primary mission is to promote unity and solidarity among African nations, encourage economic and political cooperation, and ensure peace and security across the continent. The AU plays a crucial role in implementing development policies and fostering African integration through various strategic initiatives.

Purpose of Job

The Executive Secretary provides administrative and organizational support to senior executives by managing correspondence, coordinating meetings, preparing official documents, and ensuring the efficient operation of the office. This role requires a high level of discretion, excellent management skills, and the ability to work under pressure.

Main Functions

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Prepare, review, and distribute reports, presentations, and documentation.
• Ensure confidentiality and security of sensitive information.

Specific Responsibilities

• Coordinate executive communications, including responding to emails and calls on behalf of executives.
• Organize and facilitate meetings, ensuring proper documentation, agenda preparation, and follow-ups.
• Manage office supplies, budgets, and procurement processes.
• Conduct research and compile data to support executive decision-making.
• Handle special projects as assigned by executives.

Academic Requirements and Relevant Experience

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 3 years of experience in executive support or administrative roles.
• Strong proficiency in Microsoft Office Suite and office management software.

Required Skills

• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• High level of discretion and professionalism.
• Ability to multitask and work under pressure.

Leadership Competencies

Core Competencies

Functional Competencies