Logistics Assistant (Information Management), SC 5, Addis Ababa, Ethiopia

DEADLINE FOR APPLICATIONS

12 November 2026-23:59-GMT+03:00 East Africa Time (Addis Ababa)

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ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of extreme weather shocks.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

CONTRACTUAL INFORMATION

Job title: Logistics Assistant (Information Management)

Grade: SC 5

Type of Contract: Service Contract

Unit: Logistics Cluster

Duty Station (City, Country): Addis Ababa, Ethiopia

Duration: Twelve (12) Months

JOB PURPOSE

To support all Operational Information Management and Performance Reporting (OIM & PR) activities and contribute to the establishment and presentation of standard operating picture of the Ethiopia Logistics Cluster’s portfolio and associated results that facilitate informed and timely decision-making at all levels throughout the organisation. The Information Management Assistant will report to the Information Management Officer in this role.

KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority)

1. Core Information Management & Standardization

• Standard Compliance: Support the LTC unit staff to ensure standard OIM & PR procedures and templates are followed to drive the quality, consistency, and standardization of information management.

• Asset & Environment Tracking: Support the collation, analysis, and communication of the ‘Essential Elements of Information’ (EEI) pertaining to the operational environment and available human, financial, and physical assets.

• Data Management: Establish and maintain comprehensive physical and electronic data folders and filing structures in compliance with internal control protocols. Ensure a standardized coding system (e.g., matching Global/National or Regional frameworks) is applied to all logistics datasets for audit readiness and operational traceability.

• Quality Assurance: Monitor and enforce quality control (QC) and quality assurance (QA) protocols to prevent anomalies, data gaps, or duplication across all logistics information platforms.

2. Assessments, Strategy & Humanitarian Planning

• Logistics Assessments Support: Support the implementation of the logistics assessment cycle (Prepare, Design, Implement, Analyse, Share) by collecting primary field data and cleaning secondary source data.

• Assessment Analysis: Participate in rapid, initial, and in-depth logistics assessments to evaluate the infrastructure functionality of vital logistics corridors, including airports/airstrips, roads, warehouses, seaports, and fuel availability.

• HNRP Preparation: Provide detailed quantitative data inputs, statistical consolidation, and structural formatting for the Humanitarian Needs and Response Plan (HNRP) logistics sector chapters.

• Gap & Needs Analysis (GNA): Coordinate data verification exercises to support GNA products, mapping infrastructure bottlenecks, transit constraints, and local market dynamics across Ethiopia.

• Rapid Response Mechanisms (RRM): Monitor, evaluate, and provide direct database inputs for Rapid Response Mechanisms conducted by the cluster to systematically track key performance indicators (KPIs) like delivery timelines and cost-efficiency.

• Task Force Mobilization: Assist national or regional offices during sudden-onset emergencies by updating initial impact assumptions, organizing emergency documentation, and providing administrative support to Operational Task Forces (OTFs).

3. Working Groups & Inter-Agency Coordination

• Access Working Group Support: Collate and map physical infrastructure constraints, road accessibility, checkpoints, and security-related disruptions to provide timely updates for the Access Working Group.

• Assessment & Analysis Working Group Support: Represent the cluster's data tracking workflow within the inter-agency Assessment & Analysis Working Group, ensuring logistics indicators are successfully integrated with broader multi-sectoral humanitarian needs assessments.

• Context Analysis & Dissemination: Support the collection and dissemination of contextual, political, and socio-humanitarian analysis to safeguard operational visibility and anticipate emerging logistical needs.

4. Products, Reporting & Stakeholder Coordination

• Periodic Overviews & Factsheets: Compile, update, and publish periodic operational overviews and factsheets on a monthly, quarterly, and annual basis to reflect aggregate cargo tracking numbers, storage use, and cluster achievements.

• Donor Bulletins: Draft and update targeted monthly bulletins customized for potential and existing donors to clearly present funding levels, resource gaps, operational constraints, and logistical milestones.

• Annual Corporate Reporting: Coordinate with monitoring & evaluation (M&E), logistics operations, and resource management functions to secure and harmonize data for the Annual Corporate Report (ACR).

• Inter-Agency Information Sharing: Manage information flows across internal and external humanitarian coordination networks to optimize resource utilization and maintain high response transparency.

5. Media, Visual Advocacy & Capacity Building

• Media & Advocacy Content Creation: Produce professional multimedia content, visibility materials, and public updates for cluster advocacy and media campaigns to raise awareness of funding requirements and severe logistics constraints.

• Information Design: Translate complex data and narrative findings into easily digestible visual communication formats, including structured slide decks, infographics, maps, and concise briefing notes.

• Capacity Enhancement: Support training delivery for Logistics Cluster personnel and cooperating partners by scheduling, coordinating logistics for, and co-facilitating standard OIM & PR training modules on core competencies.

Technical Skills & Software Requirements

The position requires high technical proficiency in data collection, spatial analysis, business intelligence, and creative publishing platforms. The incumbent must actively utilize the following toolsets:

• Geographic Information Systems (GIS / ArcGIS): Used to perform spatial analysis, map humanitarian access routes, plot infrastructure functionality (airports, roads, seaports), and generate dynamic log-corridor maps.

• Business Intelligence Platforms (PowerBI): Used to build interactive data dashboards, track operational performance metrics (KPIs), clean raw multi-source datasets, and generate automated statistical breakdowns for periodic overviews and factsheets.

• Creative Publishing Software (Adobe Suite - InDesign, Illustrator, Photoshop): Used for the high-end layout, graphic design, and professional publication of donor bulletins, public-facing factsheets, advocacy media assets, and regional visibility materials.

• Data Collection & Management Tools: Experience with mobile data collection software (e.g., KoboToolbox, ODK) and advanced database management tools (Microsoft Excel, cloud-based data storage) to systematically clean primary field survey inputs.

STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCE

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience: A minimum of 5 years of experience in logistics information management, data analysis, reporting, humanitarian coordination, , or related fields. Experience in humanitarian or development operations and familiarity with information management tools such as Excel, Power BI, GIS/ArcGIS, and data collection platforms is desirable.

Knowledge & Skills

• General knowledge of information management best practices, techniques and processes with some understanding of the basic theoretical background.

• Strong written and oral communication skills, including substantive analysis and report writing skills.

• Knowledge of, or the ability to quickly assimilate, UN/Logistics Cluster specific processes and systems.

Language: Fluency (level C) in English language.

WFP LEADERSHIP FRAMEWORK

 

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

 

REASONABLE ACCOMMODATION

 

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

 

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

 

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.

• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.

• If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.