FLEET & Warehouse Officer

Description

The Opportunity

The Fleet and Warehouse Officer will be responsible for the day-to-day management and coordination of fleet and warehouse operations in the Semera Field Office. The role ensures effective management of rented light vehicles, freight transportation requests, vehicle documentation, maintenance tracking, and timely processing of fleet-related payments. The post holder will also oversee warehouse operations, ensuring proper receipt, storage, dispatch, documentation, and inventory management of programme supplies and assets in compliance with Save the Children and donor requirements.

The Fleet and Warehouse Officer will supervise drivers, support efficient movement planning, maintain fleet safety and compliance standards, and ensure warehouse operations are managed in line with Save the Children International policies and procedures.

Key Areas of Accountability Fleet Management

• Coordinate day-to-day fleet operations and supervise drivers.
• Ensure all vehicles are maintained, serviced, and repaired according to manufacturer recommendations and SCI standards.
• Monitor vehicle maintenance, workshop repairs, and maintain complete maintenance records.
• Conduct technical inspections of rental vehicles before deployment.
• Ensure all vehicles are equipped with required safety and security equipment.
• Maintain vehicle documentation, maintenance history, and monthly fleet reports.
• Coordinate vehicle movement plans and assign drivers based on operational priorities.
• Ensure vehicle logbooks and fleet documentation are complete and accurate.
• Monitor vehicle utilization and ensure compliance with SCI fleet policies.

Warehouse and Stock Management

• Manage warehouse operations in accordance with SCI warehouse management standards.
• Receive, store, dispatch, and accurately record all programme supplies and assets.
• Maintain warehouse documentation including GRNs, Waybills, Bin Cards, Stock Cards, and inventory records.
• Ensure proper stock storage, inventory control, and stock reconciliation.
• Monitor expiry dates and storage conditions for perishable commodities.
• Prepare and submit monthly warehouse and stock reports.
• Maintain accurate asset and inventory records using SCI inventory management systems.
• Ensure warehouse safety, cleanliness, and compliance with organizational procedures.

Qualifications and Experience Essential

• Bachelor's degree in supply chain management, Operations Management, Mechanical Engineering, or another relevant field.
• Diploma or Certificate in Auto Mechanics or Automotive Engineering with relevant maintenance experience is an advantage.
• Minimum of four (4) years of relevant professional experience in fleet, warehouse, or supply chain management.
• Demonstrated supervisory experience with strong leadership and interpersonal skills.
• Strong knowledge of fleet operations, warehouse management, compliance, and risk management.
• Excellent documentation, reporting, and organizational skills.
• Strong computer skills, particularly Microsoft Word and Excel.
• Good communication skills in English.

Desirable

• Experience working with humanitarian or international non-governmental organizations.
• Knowledge of logistics, procurement, and supply chain management.
• Ability to coordinate effectively with multiple stakeholders.
• Strong analytical and problem-solving skills.
• Proficiency in Afar language is mandatory.
• Willingness and ability to travel to field locations as required.

The Organization

We employ approximately 25,000 people across the globe and work in over 100 countries to help children affected by crises and ensure they have access to healthcare, education, and protection. We campaign and advocate to ensure children's rights are respected and their voices are heard.

We are working towards three breakthroughs by 2030:

• No child dies from preventable causes before their fifth birthday.
• All children learn from a quality basic education.
• Violence against children is no longer tolerated.

We believe great people make a great organization. Our employees play a vital role in achieving lasting change for children, and we offer a collaborative, inclusive, and rewarding work environment built on ambition, creativity, accountability, integrity, and collaboration.

Application Information

Interested applicants should submit their application through the official Save the Children online recruitment system by the stated closing date.

Applicants are required to attach:

• An updated CV.
• A cover letter outlining their suitability for the position.
• Details of their current remuneration and salary expectations (if requested).

Only applications submitted through the online recruitment platform will be considered. Hard copy applications will not be accepted.

Save the Children is committed to safeguarding children and adults. Our recruitment process includes rigorous background checks to ensure the highest standards of child safeguarding. All employees are expected to carry out their duties in accordance with our global safeguarding and anti-harassment policies.