Administration Officer

About us

We are a diagnostic center in Jimma. We provide laboratory, imaging and medical screening services to people across Jimma and the surrounding zones. We're growing, and we need an organized, reliable Admin Officer to keep the center running smoothly behind the scenes. Our clinical team can then spend its time on patients.

What you'll do

Reporting to the Centre Manager, you will:

• Run day-to-day office administration, including patient registration, appointment scheduling and filing of paper and electronic records. You'll keep all patient information strictly confidential.
• Handle petty cash and receipts and reconcile daily cash with the finance team.
• Track stock of lab reagents and consumables, raise purchase requests, and follow up with suppliers in Jimma and Addis Ababa.
• Keep staff attendance, leave records, shift rosters and personnel files up to date.
• Track the center's licenses, permits and renewals with the regional health bureau and other regulators, and prepare documents for inspections.
• Draft letters, memos and short reports in Afaan Oromo, Amharic and English.
• Arrange facility maintenance, cleaning, security, utilities and generator fuel.
• Prepare weekly admin reports for management.

What we're looking for

• A BA degree or diploma in Management, Public Administration, Office Management, Accounting or a related field.
• With a BA, at least 2 years of admin experience; with a diploma, at least 4 years. Experience in a hospital, clinic or lab is a strong plus.
• Comfortable with MS Word, Excel and email. Peachtree or QuickBooks experience is a bonus.
• Organized, honest and calm under pressure, with good attention to detail.